Frequently Asked Questions About Bus Rentals in Evanston

Evanston Minibus Company has proudly served Evanston and all of Cook County since 2011. We are your trusted partner for any type of group transportation — whether you’re organizing a field trip to the Mitchell Museum of the American Indian, moving wedding guests between venues like the Orrington Hotel and Palmhouse, or shuttling corporate teams from Northwestern University’s campus to downtown Chicago offices. Our team is available 24/7/365, so you can always reach us when you need support or have last-minute questions. We offer a huge fleet of vehicles ranging from 18-passenger minibus rentals to full-size 56-passenger charter buses, and everything in between. With us, you get exactly what you want, when you want it!

We work with every kind of group! Schools trust us for safe, reliable transportation on field trips to places like the Block Museum of Art or the Grosse Point Lighthouse. Couples and wedding planners love how easy we make it to move guests between ceremony and reception sites across Evanston, Wilmette, and Skokie. Sports fans use our charter buses to catch Wildcat games at Ryan Field or head down to Wrigleyville for Cubs games. Corporate clients book employee shuttles from Metra stations into downtown offices, and community organizations rely on us for parades, festivals, and volunteer outings. No matter your size or budget, we have a solution!

A charter bus is a large motorcoach designed for long-distance travel and carrying big groups. These buses typically seat 40 to 56 passengers and come loaded with premium amenities: onboard restrooms, reclining seats, individual reading lights, climate control, power outlets/USB ports at every row, flat-screen monitors, DVD players, WiFi, and tons of luggage space both overhead and under the floor. Charter buses are perfect for school trips, sports teams, corporate outings, weddings, and anyone who wants to keep everyone together and comfortable for hours on the road.

A minibus is a smaller, more nimble vehicle that usually seats between 18 and 35 passengers. It’s great for shorter trips around town, airport transfers, hotel shuttles, and moving small-to-medium groups where a full-size charter bus would be overkill. Minibuses still pack in many of the same features as their bigger cousins—like reclining seats, strong AC, overhead storage, PA systems, and sometimes even WiFi and power outlets—but they’re easier to maneuver through tight city streets and can fit into smaller parking lots.

Most charter buses in our fleet have either 47, 52, or 56 seats. The exact number depends on the manufacturer and model, but all are built for maximum comfort on long rides. These buses also have wide center aisles, plenty of legroom, and enough luggage capacity to handle everyone’s suitcases, coolers, musical instruments, or sports gear. If you need something even bigger, ask about double-decker coaches that can carry up to 81 passengers!

Our minibuses come in several sizes: 18, 20, 23, 28, and 35 passengers. This gives you lots of flexibility to pick the right vehicle for your group size and budget. Smaller models are perfect for quick hops between hotels and event venues, while the larger ones can handle medium-sized tour groups or church outings. All of them are easier to drive and park than a full-size bus, making them ideal for congested areas or neighborhoods with narrow streets.

We offer a wide range of buses to fit any group size or trip length. Our standard minibuses seat 18, 20, 23, 28, or 35 passengers and are great for short-distance shuttles, airport transfers, or moving small groups around town. Full-size charter buses come in 47, 52, and 56-seat configurations, perfect for long-distance travel, school trips, or moving sports teams with lots of equipment. We also have specialty vehicles like Grech Motors, Temsa, Van Hool, Prevost, MCI, Setra, and double-decker coaches that can hold up to 81 people. If you need something unique, just ask—we can find it!

Our buses are loaded with amenities designed to keep passengers comfortable, entertained, and productive. Standard features include high-back reclining seats, strong air conditioning, overhead parcel racks, reading lights, and PA systems. Most models also have free WiFi, power outlets or USB ports at every seat, flat-screen monitors, DVD/Blu-ray players, and Bluetooth/AUX connections for playing music or videos from your own devices. Charter buses add onboard restrooms, huge luggage bays under the floor, and extra legroom. If you have specific requests—like leather upholstery, woodgrain floors, tables, or custom branding—we can make it happen!

Yes! Nearly all of our minibuses and charter buses come equipped with sound systems that accept AUX inputs, Bluetooth pairing, or both. This lets you play playlists directly from a phone, tablet, or laptop through the bus speakers. Some models also support USB drives or SD cards loaded with MP3 files. If music is important to your group, let us know when booking and we’ll make sure you get a vehicle with the right setup. You can DJ the whole ride and set the mood for your trip!

Charter buses have the most luggage capacity by far, with massive underfloor bays that can swallow dozens of full-size suitcases, duffel bags, coolers, or musical instrument cases. Overhead racks inside the cabin provide additional room for backpacks, coats, or small carry-ons. Minibuses have less total space but still offer overhead shelves and a rear cargo area that’s big enough for several roll-aboard bags or a few pieces of larger equipment. If you’re traveling with bulky items like skis, bikes, or band gear, tell us in advance so we can match you with a bus that has enough storage.

Absolutely! We believe everyone should have access to safe, comfortable transportation. Our fleet includes ADA-compliant buses with wheelchair lifts or ramps, designated securement areas, wider aisles, and accessible restrooms. These features are available on both minibuses and full-size charter buses. If someone in your group has specific mobility needs, please let us know when you request a quote so we can assign the right vehicle. We’re committed to making sure every passenger can travel with dignity and ease.

Yes, you can wrap your charter bus with custom graphics, logos, or advertising. This is popular for sports teams, political campaigns, corporate branding, or special events that want to make a big visual impact. The process involves applying large vinyl decals to the exterior of the bus, which can cover part or all of the surface. Wrapping must be arranged in advance and may require additional lead time and cost. We’ll work with you to coordinate the design, installation, and removal so everything looks professional and complies with local regulations.

You can absolutely request a specific bus model, manufacturer, or color scheme. Whether you prefer Grech Motors, Temsa, Van Hool, Prevost, MCI, Setra, or another brand, we’ll do our best to accommodate your preference. Color options typically include white, black, silver, or custom paint jobs for wrapped buses. If your organization has branding guidelines or you want all vehicles to match for photos, just let us know. We pride ourselves on offering the most flexible and customizable fleet in the industry.

The price of renting a charter bus depends on several factors: size of the bus, length of the trip, time of year, and any special requests like amenities or custom wraps. As a rough estimate, expect to pay $1,200 to $2,500 per day for a full-size charter bus. Shorter local trips may be billed hourly (with a 4- or 5-hour minimum), while multi-day tours are usually quoted as a flat package rate. For the most accurate pricing, call us at 224-547-4970 with your itinerary and we’ll send you a detailed quote in minutes.

Minibuses are generally more affordable than full-size charter buses, with daily rates ranging from $800 to $1,800 depending on size and features. Hourly pricing is available for short-distance shuttles or event loops, typically starting at $125-$225 per hour with a minimum booking window. Factors that influence cost include total mileage, duration of service, and any optional upgrades like WiFi, leather seats, or branding. We offer some of the most competitive rates in the business without sacrificing quality or reliability.

Several variables go into determining the final price of your bus rental: number of passengers, type of vehicle, distance traveled, number of days/hours needed, time of year (peak season vs. off-season), and any extra amenities requested. Longer trips that cross state lines or require overnight stays will cost more than local charters within Cook County. Special events like graduations, festivals, or playoff games may have higher demand and limited availability, so booking early can lock in lower rates. We always provide transparent, all-inclusive quotes with no hidden fees.

Your quote covers everything required to operate the bus: vehicle rental, driver’s wages, fuel, insurance, maintenance, and basic amenities like AC, seating, and storage. Optional add-ons such as WiFi, power outlets, video screens, restroom, or accessibility features are included if specified at the time of booking. The only things not included are driver gratuity (customary but not mandatory), parking/toll charges incurred during the trip, and any permits or entry fees for restricted areas. You’ll receive a written contract outlining all terms and conditions before signing.

We recommend booking your bus as early as possible—ideally 6 to 12 months ahead for large events or peak travel seasons like spring break, summer weddings, and fall football games. Smaller groups or off-peak trips can often secure a vehicle with just a few weeks’ notice, but availability is always better the sooner you reserve. Last-minute bookings are sometimes possible, especially for standard routes between Evanston, O’Hare, and downtown Chicago, but selection may be limited. Planning ahead ensures you get the exact bus you want at the best price.

Yes, we offer complete flexibility in trip planning: one-way transfers (e.g., airport drop-off), round-trip excursions (e.g., day trips to Milwaukee or Starved Rock), and multi-day packages for tours, conferences, or destination weddings. You set the schedule and we follow it—whether that means staying with your group for several days, making multiple stops along a route, or providing continuous shuttle service between venues. Custom itineraries are our specialty, and we’re happy to accommodate any request.

We provide long-distance charters to anywhere in the continental U.S. Popular destinations from Evanston include Indianapolis, Detroit, Cleveland, St. Louis, Minneapolis, Madison, and even New York City or Washington D.C. if you’re up for a road trip. Long hauls are no problem thanks to our comfortable seating, onboard restrooms, entertainment systems, and generous luggage space. Overnight journeys can be arranged with rotating drivers to stay within legal limits. If your plans take you far from home, we’ll get you there safely and efficiently.

If your trip itinerary requires overnight stays away from the Evanston area, you are responsible for providing hotel accommodations for the driver(s). This ensures they have a safe, comfortable place to rest between shifts. Most clients book a standard room at the same hotel where the group is staying, but separate arrangements can be made if needed. For multi-day tours, plan on one room per driver per night. Meals and incidental expenses are appreciated but not mandatory. Keeping your driver rested helps keep your schedule running smoothly.

Getting a quote is fast and easy! Just call our office at 224-547-4970 or fill out the online form on our website with details about your trip: date(s), pickup/drop-off locations, number of passengers, and any special requests. One of our representatives will review your information and send you a customized quote within minutes. There’s no obligation to book until you’re ready, and we’re always available to answer questions or make changes to your reservation. See why so many clients in Evanston and beyond choose us for their transportation needs!

Plan your itinerary carefully and share it with us as early as possible. Include exact addresses, estimated times, and contact info for each stop. Consider traffic patterns around Northwestern University, downtown Evanston, and major highways like I-94 and US-41. Factor in time for loading/unloading, restroom breaks, and meal stops. Communicate any special needs (ADA access, extra luggage, child seats) upfront. Stay flexible in case of delays or changes. Treat the bus with respect—no smoking, excessive trash, or vandalism. Lastly, tip your driver if you’re satisfied with the service—it’s always appreciated!

We provide airport transfers to and from all major Chicago-area airports, including O’Hare International (ORD), Midway International (MDW), and Chicago Executive Airport (PWK) in Wheeling. Private FBOs like Signature Flight Support at O’Hare or Atlantic Aviation at Midway are also covered. Typical routes include hotel shuttles, corporate pickups, and group arrivals/departures for Northwestern sports teams, international students, or tour groups. Buses can stage at designated zones for curbside loading or wait offsite until called. Flight tracking ensures timely service even if schedules change.

Sports fans and athletes rely on us for transportation to games, practices, and tournaments at venues across the region. In Evanston, we regularly serve Ryan Field and Welsh-Ryan Arena for Northwestern football and basketball. Other popular destinations include Wrigley Field (Cubs), Guaranteed Rate Field (White Sox), United Center (Bulls/Blackhawks), Soldier Field (Bears), Wintrust Arena (DePaul), Allstate Arena (Wolves), SeatGeek Stadium (Fire), and NOW Arena (Windy City Bulls). Youth leagues traveling to Mercyhealth Sports Complex, Schaumburg Boomers Stadium, or suburban park districts are welcome too.

Music lovers can catch a ride to concerts at any venue in the Chicago metro area. Local favorites include SPACE, Evanston Township High School Auditorium, and outdoor summer festivals at Dawes Park. Downtown options range from the Chicago Theatre and Auditorium Theatre to House of Blues, Aragon Ballroom, Riviera Theatre, Metro, Concord Music Hall, and Salt Shed. Large-scale shows at United Center, Allstate Arena, Hollywood Casino Amphitheatre, or Ravinia Festival in Highland Park are easily accommodated. Avoid parking hassles and enjoy the show while we handle the driving.

We help couples tie the knot at beautiful venues throughout Evanston and surrounding suburbs. Popular choices include the Orrington Hotel, Palmhouse, Colvin House, Glen View Club, Michigan Shores Club, Woman’s Club of Evanston, Alice Millar Chapel, and Dawes House. Outdoor ceremonies at Lighthouse Beach, Canal Shores Golf Course, or private estates along Sheridan Road are also common. Shuttles between hotels, churches, and reception halls keep guests on schedule and eliminate the risk of drinking and driving. Custom packages available for bachelor/bachelorette parties, rehearsal dinners, and day-after brunches.

Our service area covers all of Chicagoland and beyond. Neighboring communities like Skokie, Wilmette, Winnetka, Glenview, Northbrook, Morton Grove, Lincolnwood, Rogers Park, and Edgewater are just minutes away. We frequently run charters to downtown Chicago, Oak Park, Elmhurst, Schaumburg, Naperville, Aurora, Joliet, Tinley Park, Orland Park, Palatine, Arlington Heights, Des Plaines, Rosemont, Niles, and Park Ridge. Cross-state trips to Milwaukee, Madison, Indianapolis, Detroit, Cleveland, St. Louis, or even farther are no problem. Wherever your group needs to go, we’ll get you there on time.

We provide transportation for all major events and festivals in Evanston, including the Evanston Art & Big Fork Festival, Starlight Concert Series, Evanston Pride Parade, and Custer Fair. Seasonal attractions like Holiday Light Tours, Northwestern Homecoming, and summer beach parties at Clark Street Beach are popular requests. We also serve private parties, charity fundraisers, religious gatherings, and political rallies. If your organization is hosting an event that draws a crowd, let us handle the logistics so attendees can focus on enjoying themselves.

Business travelers can book shuttles to and from major convention centers such as the Hilton Orrington/Evanston, Hyatt House Chicago/Evanston, and Holiday Inn Chicago North-Evanston for local meetings. For larger conferences, we run regular service to McCormick Place, Navy Pier, Donald E. Stephens Convention Center in Rosemont, and Renaissance Schaumburg Convention Center. Daily loops between hotels, exhibition halls, and dining districts keep attendees moving efficiently. Onboard WiFi and power outlets turn commute time into productive time for checking emails or preparing presentations.

Education is one of our core markets. We proudly serve Northwestern University for student organization trips, athletic team travel, and academic conferences. Local high schools like Evanston Township High School, Loyola Academy, New Trier, and Niles West use us for field trips, band competitions, and away games. Elementary and middle schools in District 65, Skokie, and Wilmette trust us for safe transport to museums, zoos, theaters, and science centers. Buses are available for single-day outings or recurring contracts throughout the academic year.